Project management used to include putting thoughts on paper, along with several spreadsheets, emails, and message systems. These techniques may still be effective for certain people, but managing tasks this way when using virtual assistants can be chaotic because it requires so much backtracking and crucial information can get misplaced while reading through emails and reviewing various communication tools.
What is a Project management tool or software?
You can keep track of these chores and projects in one location with the use of a project management application or tools. These are web-based, highly interactive tools that you may use to manage your project’s schedule, plan your complete project from start to finish and communicate with your virtual team.
Benefits of Project Management Tools & Software
- Ease Of Use & wonderful Accessibility
- Keeps all the stuff Organised
- Provides Better Task Delegation
- Offers Real-Time Team Collaboration
- Real-time Progress Tracking
There are many project management tools out there, so it’s not hard to find one that works for your company. What features and solutions you require will largely determine which project management software you may deploy in your company.
Here we have analyzed and compiled a list of some of the best project management software that you can adopt in the working culture of your organization to ensure and manage the consistent flow of projects.
1. Monday.com
You can manage both your personal and business projects with the aid of Monday.com. You will be able to manage the processes, get a full picture of everything that occurs in your company, and see the tasks that have been delegated to your team members in real-time and on the same platform.
How Does it work?
The most crucial query, however, is to tab management, task assignment, or simply how to gear up for Monday.com.
The boards(Main board, Private board, and shared board), which are very similar to Excel sheets or Google Sheets, will make all of this feasible. You can input a project, a task, or a collection of tasks that need to be completed within the organization in these user-defined columns.
Integrations
You may make your Monday.com account into your personal center for work by using Integrations! Using integrations, you can easily link Monday.com to outside sites.
Some of the most popular integrations for monday.com are
- Slack
- Outlook
- ZenDesk
- Zira
- SalesForce
- Typeform
- Excel
Pricing
| Basic | Standard | Pro |
|---|---|---|
| $24/month | $30/month | $48/month |
| Best for Beginners | Best for Small teams | Best for Mid sized company |
| Unlimited Boards Unlimited Docs 200 templates Create a dashboard based on 1 board | Unlimited Boards Unlimited Docs Timeline & Gantt views Guest Access Automation Integration Create a dashboard that combines up to 5 boards | Unlimited Boards Unlimited Docs Private Boards Chart View Time tracking Formula Column Create a dashboard that provides up to 10 boards |
2. Airtable
In this situation, Airtable can be a fantastic option. It is a cloud-based platform that combines the most advantageous aspects of databases and spreadsheets. Using Airtable, data entry is as quick as using a spreadsheet, while data storage and management are similar to those of a database.
Also, the platform has a number of features that make it simple for team members to collaborate on a project. It’s simple to collaborate with people and share data.
Also, there is a mechanism to easily deploy a project management tool from within the service for individuals who might also need one.
Interestingly, you can also take advantage of forms, calendars, galleries, and Kanban views with the Airtable Project Tracker. You may also include Timelines and Gantt charts if you have an Airtable Pro subscription. Without adding yet another service to the mix or writing a single line of code, I’ve found the Airtable Project Tracker to be an intriguing and simple method to track projects.
How Does it work?
Create a new Workspace to house your Project Tracker or use an existing one. If you opt to create a new Workspace, click + Add A Workspace from your Airtable dashboard.
Simply click + Add A Base in one of your current workspaces if you don’t need to create a new workspace. Once the new Base has been established, if Project Tracker is not visible in the right sidebar, type it into the find Another Template box to bring it up.
To utilize that template, click Project Tracker. When the template is completed, you’ll be on the new Base and have access to the Project Tracker template.
The new view will need a name and edit permissions before you can click Create New View.
Integrations
Some of the Popular apps which can be integrated with Airtable are:
- Miro.
- Jira.
- Clearbit.
- Loom.
- Formstack.
- Chart.
Pricing
| Free | Plus | Pro |
|---|---|---|
| $0/month | $12/month | $24/month |
| Best for small teams | Best for teams who need Connected Apps | Best of teams who need connected Apps for their important processes |
| Unlimited Bases Up to 5 Creators or Editors Interface Designer 1 sync integration 1,200 records per base 2GB of attachments per base | Unlimited Bases 3 extensions per base 3 sync integrations 5000 records per base 5GB of attachments per base Custom branded forms Automatic table syncing | 10 extensions per base 7 sync integrations including Jira Cloud 50,000 records per base 20GB of attachments per base Gantt & Timeline Views 1-year revision & snapshot history Personal & locked views Field & table editing permissions |
3. Notion
You may arrange all of the work and duties for your business with Notion, a digital workplace. You may basically produce documents and work with your team using this productivity tool.
Notion provides a variety of blocks that you may use to design custom templates and layouts for your projects. In this manner, you can integrate different informational building elements to produce a coherent project area.
How does it work?
The Notion app may appear to be a small piece of project management software, but it has a few unique features that make it perform incredibly smoothly. Some of those wonderful elements are Wikis, Kanban board, Database views, Project pages, Timelines, Templates, and Gantt Charts.
With the help of this tool, you may build “Wikis,” or directories of documents, that contain all the information your team members require to understand your business or project. Just like a Google Doc, each document supports rich-text formatting, code snippets, and more. You can also group all your policies, professional goals, and plans together for easy knowledge management.
You can easily monitor all the tasks assigned to each team member of the organization for a specific project using the Tasks section of the Notion Dashboard.
Every item in your Notion-linked database has its own Notion page, as was already mentioned. The Notion page may be jam-packed with crucial details and task-related checklists. You receive a thorough breakdown of each thing in this way. You can set up or import a page or have the option to configure a Table, Board, or Timeline directly from the Teamspace section of the Dashboard.
Integrations
- Google Drive
- Asana
- GitLab
- Jira
- Slack
- One Drive
- Zoom
Pricing
| Free | Plus | Business |
|---|---|---|
| $0/month | $8/month | $12/month |
| A place for small groups to plan & get organized | For companies using Notion to connect several teams & tools | For organizing every corner of your work & life |
| Unlimited blocks for teams Unlimited file uploads 30-day page history Add collaborators external to your organization (like clients or contractors) to specific pages in your workspace. Invite 100 guests | SAML SSO Private team spaces Bulk PDF export Advanced page analytics 90-day page history Invite 250 guests | Collaborative workspace Integrate with Slack, GitHub & more Basic page analytics 7-day page history Invite 10 guests |
4. Trello
Trello is a well-liked, straightforward, and user-friendly collaboration platform that lets you group projects and everything associated with them into boards. You may find various kinds of information with Trello, including:
- What is being developed?
- Who is engaged in what?
- How far along is the project?
How Does it work?
Visit trello.com to sign up if you’re a new user. When you log in for the first time, you will see the screen below. Under the tab, there will be a button to start a new board.
Click the Create new board link under the Personal Boards menu.
Name the Board. A background pattern or colour that can be changed later is an option.
You make lists based on your needs. You might have three lists, such as To Do, In Progress, and Done. Moreover, you can make a list for each team member.
Drag and drop the project card into the list marked “In progress” to add it there.
You can view the progress that has been done when the card is marked as “In-process.”
The project is returned to “In-progress” whenever the delay is lifted. The project is added to the list marked “Completed” once it has been finished.
You can also choose “Templates” from the home screen, which will display a number of ready-made alternatives for you to choose from.
All activity that has taken place on your boards is displayed in the ‘Home‘ section of the dashboard.
Integrations
Organizations can integrate team applications with the Trello workflow using Trello. To make workflow easy, there are hundreds of Power-Ups and connectors accessible. Among the well-liked ones are:
- Slack
- Google Drive
- GitHub
- Telegram
- Salesforce
- IBM Connect
Pricing
| Free | Standard | Premium |
|---|---|---|
| $0/month | $5/month | $10/month |
| Best for beginners | Best For small teams | Best for Medium sized teams |
| Up to 10 boards Unlimited Power-Ups Limited automations | Unlimited boards Advanced checklists More automations 250MB file attachments Saved searches Custom fields | Unlimited automations Board collections Admin and security features CSV data export Table view Timeline view Dashboard view Priority support |
5. Teamwork
With tools for collaboration, task management, and more, Teamwork project management software can help your software development team increase its efficiency and production.
How Does it Work?
By making task lists, you can direct the team’s priorities. Moreover, you can subdivide jobs for more clarity and more detail. Real-time monitoring of task progress provides up-to-date information. Also, Teamwork will notify you when problems arise, tasks are finished, obstacles are encountered, and so forth.
You can monitor your time usage with Teamwork’s time tracking feature to make sure no time is wasted. It contains a built-in time tracker that facilitates the creation of thorough work records, enhances billing accuracy, and enables you to provide clients with more precise time estimations.
With Teamwork’s Workload Planner, project managers can see everyone’s capacity and quickly reassign jobs to ensure that no one gets overwhelmed, preventing bottlenecks. You may easily drag and drop deadlines and priorities utilizing the software’s resource management tools.
To help you save time and do more work, Teamwork includes templates for practically every sort of team. Examples include project management templates, task management templates, plan templates for software deployment, and more.
Integrations
- Hubspot
- Slack
- UseSnap
- Plecto
- ByBrand
- Stripe
- Dataviewer
- Zapier
Pricing
| Starter | Deliver | Grow |
|---|---|---|
| $5.99/month | $9.99/month | $17.99/month |
| Best For small teams | Best for Decent Medium sized teams | Best for Mid level Enterprise |
| More project power Dashboards Set up user rates unlimited templates custom field Time Tracking | More project power Dashboards Set up user rates unlimited templates custom field Time Tracking Project status reports Portfolio Health report | More project power Dashboards Set up user rates unlimited templates custom field Time Tracking Project status reports Portfolio Health report Project Budget Expense Invoices Time report Utilization report |
Conclusion
Finally, we can conclude that selecting the best Project management tool out of these five completely depends upon the requirements but after reviewing the importance and benefits of all these tools we can state that these can simplify your work through their smart features and functionalities.