Top 5 Project Management Tools & Software in 2023

Project management used to include putting thoughts on paper, along with several spreadsheets, emails, and message systems. These techniques may still be effective for certain people, but managing tasks this way when using virtual assistants can be chaotic because it requires so much backtracking and crucial information can get misplaced while reading through emails and reviewing various communication tools.

What is a Project management tool or software?

You can keep track of these chores and projects in one location with the use of a project management application or tools. These are web-based, highly interactive tools that you may use to manage your project’s schedule, plan your complete project from start to finish and communicate with your virtual team.

Benefits of Project Management Tools & Software 

  • Ease Of Use & wonderful Accessibility
  • Keeps all the stuff Organised
  • Provides Better Task Delegation
  • Offers Real-Time Team Collaboration
  • Real-time Progress Tracking

There are many project management tools out there, so it’s not hard to find one that works for your company. What features and solutions you require will largely determine which project management software you may deploy in your company.
Here we have analyzed and compiled a list of some of the best project management software that you can adopt in the working culture of your organization to ensure and manage the consistent flow of projects.


You can manage both your personal and business projects with the aid of You will be able to manage the processes, get a full picture of everything that occurs in your company, and see the tasks that have been delegated to your team members in real-time and on the same platform.

How Does it work?

The most crucial query, however, is to tab management, task assignment, or simply how to gear up for

The boards(Main board, Private board, and shared board), which are very similar to Excel sheets or Google Sheets, will make all of this feasible. You can input a project, a task, or a collection of tasks that need to be completed within the organization in these user-defined columns.


You may make your account into your personal center for work by using Integrations! Using integrations, you can easily link to outside sites.

Some of the most popular integrations for are

  • Slack
  • Outlook
  • ZenDesk
  • Zira
  • SalesForce
  • Typeform
  • Excel


$24/month$30/month $48/month
Best for BeginnersBest for Small teamsBest for Mid sized company
Unlimited Boards
Unlimited Docs
200 templates
Create a dashboard based on 1 board
Unlimited Boards
Unlimited Docs
Timeline & Gantt views
Guest Access

Create a dashboard that combines up to 5 boards
Unlimited Boards
Unlimited Docs
Private Boards
Chart View
Time tracking
Formula Column

Create a dashboard that provides up to 10 boards

2. Airtable

In this situation, Airtable can be a fantastic option. It is a cloud-based platform that combines the most advantageous aspects of databases and spreadsheets. Using Airtable, data entry is as quick as using a spreadsheet, while data storage and management are similar to those of a database.
Also, the platform has a number of features that make it simple for team members to collaborate on a project. It’s simple to collaborate with people and share data.

Also, there is a mechanism to easily deploy a project management tool from within the service for individuals who might also need one.
Interestingly, you can also take advantage of forms, calendars, galleries, and Kanban views with the Airtable Project Tracker. You may also include Timelines and Gantt charts if you have an Airtable Pro subscription. Without adding yet another service to the mix or writing a single line of code, I’ve found the Airtable Project Tracker to be an intriguing and simple method to track projects.

How Does it work?

Create a new Workspace to house your Project Tracker or use an existing one. If you opt to create a new Workspace, click + Add A Workspace from your Airtable dashboard.

Dashboard of Airtable Free Account

Simply click + Add A Base in one of your current workspaces if you don’t need to create a new workspace. Once the new Base has been established, if Project Tracker is not visible in the right sidebar, type it into the find Another Template box to bring it up.

New Base Sidebar to select your template

To utilize that template, click Project Tracker. When the template is completed, you’ll be on the new Base and have access to the Project Tracker template.

New Airtable Project tracker

The new view will need a name and edit permissions before you can click Create New View.


Some of the Popular apps which can be integrated with Airtable are:

  • Miro.
  • Jira.
  • Clearbit.
  • Loom.
  • Formstack.
  • Chart.


Best for small teamsBest for teams who need Connected AppsBest of teams who need connected Apps for their important processes
Unlimited Bases
Up to 5 Creators or Editors
Interface Designer
1 sync integration
1,200 records per base
2GB of attachments per base
Unlimited Bases
3 extensions per base
3 sync integrations
5000 records per base
5GB of attachments per base
Custom branded forms
Automatic table syncing
10 extensions per base
7 sync integrations including Jira Cloud
50,000 records per base
20GB of attachments per base
Gantt & Timeline Views
1-year revision & snapshot history
Personal & locked views
Field & table editing permissions

3. Notion

You may arrange all of the work and duties for your business with Notion, a digital workplace. You may basically produce documents and work with your team using this productivity tool.
Notion provides a variety of blocks that you may use to design custom templates and layouts for your projects. In this manner, you can integrate different informational building elements to produce a coherent project area.


How does it work?

The Notion app may appear to be a small piece of project management software, but it has a few unique features that make it perform incredibly smoothly. Some of those wonderful elements are Wikis, Kanban board, Database views, Project pages, Timelines, Templates, and Gantt Charts.

With the help of this tool, you may build “Wikis,” or directories of documents, that contain all the information your team members require to understand your business or project. Just like a Google Doc, each document supports rich-text formatting, code snippets, and more. You can also group all your policies, professional goals, and plans together for easy knowledge management.

Notion Dashboard

You can easily monitor all the tasks assigned to each team member of the organization for a specific project using the Tasks section of the Notion Dashboard.

Task Section of Notion Dashboard

Every item in your Notion-linked database has its own Notion page, as was already mentioned. The Notion page may be jam-packed with crucial details and task-related checklists. You receive a thorough breakdown of each thing in this way. You can set up or import a page or have the option to configure a Table, Board, or Timeline directly from the Teamspace section of the Dashboard.

Notion Teamspace Section of Dashboard


  • Google Drive
  • Asana
  • GitLab
  • Jira
  • Slack
  • One Drive
  • Zoom


A place for small groups to plan & get organizedFor companies using Notion to connect several teams & toolsFor organizing every corner of your work & life
Unlimited blocks for teams
Unlimited file uploads
30-day page history
Add collaborators external to your organization (like clients or contractors) to specific pages in your workspace.
Invite 100 guests
Private team spaces
Bulk PDF export
Advanced page analytics
90-day page history
Invite 250 guests
Collaborative workspace
Integrate with Slack, GitHub & more
Basic page analytics
7-day page history
Invite 10 guests

4. Trello

Trello is a well-liked, straightforward, and user-friendly collaboration platform that lets you group projects and everything associated with them into boards. You may find various kinds of information with Trello, including:

  • What is being developed?
  • Who is engaged in what?
  • How far along is the project?

How Does it work?

Visit to sign up if you’re a new user. When you log in for the first time, you will see the screen below. Under the tab, there will be a button to start a new board.

Click the Create new board link under the Personal Boards menu.
Name the Board. A background pattern or colour that can be changed later is an option.

You make lists based on your needs. You might have three lists, such as To Do, In Progress, and Done. Moreover, you can make a list for each team member.

Trello Lists On Dashboard

Drag and drop the project card into the list marked “In progress” to add it there.
You can view the progress that has been done when the card is marked as “In-process.”
The project is returned to “In-progress” whenever the delay is lifted. The project is added to the list marked “Completed” once it has been finished.

You can also choose “Templates” from the home screen, which will display a number of ready-made alternatives for you to choose from.
All activity that has taken place on your boards is displayed in the ‘Home‘ section of the dashboard.

Add templates is super easy


Organizations can integrate team applications with the Trello workflow using Trello. To make workflow easy, there are hundreds of Power-Ups and connectors accessible. Among the well-liked ones are:

  • Slack
  • Google Drive
  • GitHub
  • Telegram
  • Salesforce
  • IBM Connect
  • Twitter


Best for beginnersBest For small teamsBest for Medium sized teams
Up to 10 boards
Unlimited Power-Ups
Limited automations
Unlimited boards
Advanced checklists
More automations
250MB file attachments
Saved searches
Custom fields
Unlimited automations
Board collections
Admin and security features
CSV data export
Table view
Timeline view
Dashboard view
Priority support

5. Teamwork

With tools for collaboration, task management, and more, Teamwork project management software can help your software development team increase its efficiency and production.

How Does it Work?

By making task lists, you can direct the team’s priorities. Moreover, you can subdivide jobs for more clarity and more detail. Real-time monitoring of task progress provides up-to-date information. Also, Teamwork will notify you when problems arise, tasks are finished, obstacles are encountered, and so forth.

Adding Tasks in Teamwork

You can monitor your time usage with Teamwork’s time tracking feature to make sure no time is wasted. It contains a built-in time tracker that facilitates the creation of thorough work records, enhances billing accuracy, and enables you to provide clients with more precise time estimations.

Teamwork Time Tracking

With Teamwork’s Workload Planner, project managers can see everyone’s capacity and quickly reassign jobs to ensure that no one gets overwhelmed, preventing bottlenecks. You may easily drag and drop deadlines and priorities utilizing the software’s resource management tools.

Teamwork Workload Planner

To help you save time and do more work, Teamwork includes templates for practically every sort of team. Examples include project management templates, task management templates, plan templates for software deployment, and more.

Adding Teamwork Template


  • Hubspot
  • Slack
  • UseSnap
  • Plecto
  • ByBrand
  • Stripe
  • Dataviewer
  • Zapier


Best For small teamsBest for Decent Medium sized teamsBest for Mid level Enterprise
More project power
Set up user rates
unlimited templates
custom field
Time Tracking
More project power
Set up user rates
unlimited templates
custom field
Time Tracking
Project status reports
Portfolio Health report
More project power
Set up user rates
unlimited templates
custom field
Time Tracking
Project status reports
Portfolio Health report
Project Budget Expense
Time report
Utilization report


Finally, we can conclude that selecting the best Project management tool out of these five completely depends upon the requirements but after reviewing the importance and benefits of all these tools we can state that these can simplify your work through their smart features and functionalities.

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